How to act like a CEO and chair a meeting

Photo by Pixabay on Pexels.com

Who are CEOs?

CEO is an acronym for Chief Executive Officer.

Sometimes, they are the founder: the person who discovered, invented, created, narrated a product or service that provide a solution that solves a problem.

CEOs is a leader of an organization.

CEOS are often the head of an organization or corporation voted in by a Board of Directors to be the Chairman of the Board. That is who runs the Board Meetings where the Board is tasked with guiding the company, setting rules of the company, setting targets and defining success.

Photo by Pixabay on Pexels.com

TIP:

Toastmasters International http://www.toastmastersinternational.com

Toastmasters is reputable because of its singular goal: to help people speak publicly.

It is also a treasure trove and wealth of information on how to do several things: like Chair a meeting properly.

TIP: How to facilitate or chair a meeting by a CEO:

* Sets the agenda – allocates topics, schedules, time

* Communicates the agenda beforehand

* Invitations: who – will attend the meeting

* Schedules presentations – designates speakers

* Sets the style of conduct – Robert’s Rules of Order or round table

* Controls the meeting: keeping people on topic

> watches the time so it keeps within the Agenda

>tables topics that run past time slot – tables means agreement that it will become a main topic for the next meeting, creates a committee to review the topic and sets the completion deadline – defines the results – results by a narrative report, a power point presentation, or a committee who will investigate and report back by a specific time.

* arranges for a scribe or note-taker or minutes of a meeting (which is then transcribed and sent to the Chair for a) distribution and follow up; or b) reviewed at the next subsequent meeting – getting votes for adoption, approval or edits

* if a vote is given, someone states the matter being voted on in the form of a motion and then the chair secures a second to the motion, followed by clarifying the verbiage on the motion for the Scribe and for voting purposes. Confirms names and spelling for motion-er and second-er to be captured in the minutes, record of the meeting.

* If a motion and vote is made – decides on what way a motion is cast: by ballot, by nods, by hands, by yeah or nay, etc.

* Confirms whether the motion is approved and by what count: how many for and how many opposed and how many refrained (stickiness means you keep track by name of who is pro and who is against and who didn’t vote)

* An organization sets rules and procedures which are then incorporated as ByLaws or Corporate Governance procedures.

* When a vote is taken, and approved, then the Chair assigns who will ensure the new motions, rule or governance will be updated or added to said rules or corporate guidelines. Who communicates the change of rules to everyone. Decides who is informed of any changes and in what manner? (i.e. traditional mail, email or website)

Today’s CEOs are more accountable for the organization’s reputation.

Photo by Elijah O’Donnell on Pexels.com

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